Maryville College Satisfactory Academic Progress (SAP) For Title IV Financial Aid Eligibility

Satisfactory Academic Progress (SAP) ensures that students are able to complete their academic program in a timely manner while achieving minimum academic standards. 

Federal regulations (CFR 668.32(f) and 668.34) mandate that all students be required to maintain SAP while pursuing a degree in order to receive financial assistance through the Title IV Federal Financial Aid Program.  This program includes but is not limited to the PELL Grant, Stafford Loan, Perkins Loan, Parent PLUS Loan, Federal Work Study, Supplemental Educational Opportunity Grant, TEACH Grant and need-based state aid such as the Tennessee Student Assistance Award.  Students must meet standards as outlined in the SAP policy.  These standards are for financial aid purposes only and neither replace nor override academic policies outlined by Maryville College.  Federal regulations state that Satisfactory Academic Progress standards must include a review at all periods of enrollment, regardless of whether or not aid was received.  Students will be evaluated using the standards described below.  Failure to meet any of these minimum standards will result in loss of Title IV, HEA program (federal financial aid) eligibility.

Evaluation Period

Standards of Satisfactory Academic Progress (SAP) will be evaluated at the end of each semester; fall, spring and summer, excluding J-Term.

Components of Satisfactory Academic Progress

There are three components of Satisfactory Academic Progress (SAP), consisting of qualitative and quantitative measurements. The qualitative measurement evaluates the quality (GPA and Academic Standing) of the student’s academic work. Quantitative measurements evaluate the pace and progress by which a student is working toward the completion of the program. This progress is measured by establishing a required percentage of attempted credit hours that must be passed and a maximum time frame in which a student must complete all required course work for a degree. Failure to meet any of these standards will result in suspension of eligibility for financial aid.

Qualitative Requirements:

Note:  Grades of F, I, U, W, WP, WF are considered attempted but not meeting progress standards for the purposes of financial aid and are counted for SAP.

        Students must meet the following credit hour/cumulative grade point average CGPA:

Credit Hours Attempted Academic & Financial Aid Suspension
0 – 32 1.00
33 – 64 1.60
65 – 96 1.92
97 – 128 below 2.00

 

Quantitative Requirements

Pace

Students must be on target to complete the academic program within the set time frame.  To determine if a student is meeting this standard, total cumulative earned hours are compared to total cumulative attempted hours.  This is calculated by dividing the total cumulative earned hours by the total cumulative attempted hours.  The result must be greater than 66.66% to stay on Pace towards a degree.  In other words a student must complete and pass two-thirds of all their total cumulative hours attempted.

Examples: 

Cumulative Earned Hours Cumulative Attempted Hours SAP Calculation SAP Evaluation

14

30

14/30 = 46.67%

Does NOT meet SAP

62

75

62/75 = 82.67%

Does MEET SAP

59

94

59/94 = 62.77%

Does NOT meet SAP

 

Maximum Time Frame

All students are expected to finish a degree within the maximum time frame as determined by the college.  All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not the student received financial aid.

Example:

A student’s total cumulative attempted hours may not exceed 192 hours.  This is based on 128 hours required for a degree. (150% of the typical Maryville College Bachelor’s Degree program or 128 hours * 150% = 192)  Maximum hours for degrees that require more than 128 hours would be calculated the same way.

Evaluation and Notification

The Financial Aid Office will monitor qualitative, quantitative (pace) and maximum time frame requirements after the end of each term and determine a student’s status.  If SAP is not being met, the following process will be taken.  All notifications will be sent to the student’s Maryville College e-mail address and the student’s permanent address as noted on the Free Application for Federal Aid (FAFSA).

Financial Aid Warning

Students who fail to meet SAP for the first time (excluding students that have attempted 150% of the credits required for their degree) will be placed in a warning status for one term and are expected to meet SAP requirements by the end of the following term of enrollment. Students who fail to meet SAP requirements at the end of the warning status will be placed on financial aid suspension. Students may appeal this suspension to the Maryville College Appeals Committee and, if their appeal is approved, will be placed on strict financial aid probation that will include an academic plan. They will retain financial aid eligibility as long as they continue to follow and meet the terms of the academic plan.

Financial Aid Suspension

Students who do not meet the terms of their academic plan, the cumulative grade point average standard, and/or pace will be placed on Financial Aid Suspension. Students on financial aid suspension are not eligible to receive any Title IV Aid as outlined above, and all aid will be cancelled for future semesters until the student has regained SAP.  Students allowed to re-enroll while on Financial Aid Suspension can apply for an alternative or private loan or can pay tuition out of pocket.

Financial Aid Probation (appeal approved)

Students who have successfully appealed their financial aid suspension are place on Financial Aid Probation. Students on Financial Aid Probation are eligible to receive financial aid for one semester, after which they must meet SAP or meet the requirements outlined in the academic plan that was approved by the Maryville College Appeals Committee.

Appeal Process

Federal regulations allow for certain cases in which the school may waive the standards for satisfactory academic progress: Specifically, if a student fails to be in compliance with one or more of the satisfactory academic progress components due to events beyond the student’s control, such as extended illness, serious illness or death in the immediate family, or other significant trauma, and if such mitigating circumstances can be appropriately documented for the specific term(s) in which the deficiency occurred. Appeals must be made in writing to the Maryville College Financial Aid Office; the student should include appropriate supporting documentation. The appeal should be well presented with attention to spelling and grammar and should outline the extenuating circumstances that contributed to the student’s inability to meet SAP standards as well as what has changed that will allow the student to meet SAP at the next evaluation.

A student whose appeal is approved will be required to follow an academic plan developed by the Maryville College Financial Aid Office. Failure to successfully complete all conditions during the probationary period (as defined in the academic plan) will result in loss of financial aid eligibility.

Appeal Deadline for Submission

The student will receive a letter (permanent address indicated on FAFSA) and an e-mail (Maryville College e-mail address) regarding failure to meet the standards of Title IV Federal Satisfactory Academic Progress Policy. This letter will inform the student of the deadline date for submitting an appeal. The appeal must be submitted on or before the deadline date as stated in the letter.  The student should pay close attention to the deadline for submission of the appeal.

Regaining Eligibility

A student who has lost financial aid eligibility may regain full eligibility only by meeting the minimum SAP standards. Course work taken at other colleges will not be considered for reinstatement purposes.

Terminology and Information Pertaining to this Policy

Summer Sessions: Enrollment in any or all Summer Sessions within the same calendar year will be considered one term.

Attempted Credit: Any credit for which a grade of A, B, C, D, F, I, S, U, W, WP or WF is received, courses not yet graded, and Study Abroad and transfer credits accepted by Maryville College.

Repeat Courses: Courses count as attempted hours each time taken, regardless of whether financial aid is received. If the class is passed it is also counted as earned hours. Only the passing grade will be counted in cumulative GPA.

Appeal: A process by which a student, who is not meeting the institution’s satisfactory academic progress standards, petitions the institution for reconsideration of the student’s eligibility for title IV, HEA program assistance.

Extenuating Circumstance: Examples are: personal injury or illness, serious illness or death within the immediate family, or other circumstance beyond the reasonable control of the student.

Supporting Documentation: Examples could include: an obituary notice, divorce decree, an accident report, or a letter from a physician, attorney, social services agency, etc.

Financial Aid Warning: A status assigned to a student who fails to make satisfactory academic progress at an institution that evaluates academic progress at the end of each payment period (semester).

Financial Aid Probation: A status assigned by an institution to a student who fails to make satisfactory academic progress and who has appealed and has had eligibility for aid reinstated. A student in this status may not receive title IV, HEA program funds for the subsequent payment period unless the student makes satisfactory academic progress or the institution determines that the student met the requirements specified by the institution in the academic plan for the student. 

Academic Plan: A plan developed through the SAP Appeal Process, which will lead a student to qualify for further title IV, HEA program funds.

Financial Aid Suspension: The status assigned upon failing to meet the minimum SAP standards or the terms of a probationary status. Students in this status are not eligible to receive title IV, HEA assistance.